Top Filipino Virtual Assistant Recruitment Agencies
This article lists the top Filipino virtual assistant recruitment agencies for hiring quality VAs in the Philippines. For those looking to become a VA under an agency, check out this list instead.
In recent years, Filipino virtual assistants (VAs) have become a popular choice for outsourcing online work from countries around the world. Everywhere from London to Silicon Valley, digital entrepreneurs have been delegating their more cumbersome tasks, such as administration and bookkeeping, to skilled Filipino VAs.
But how exactly do you get in touch with VAs from the Philippines? One of the most popular methods of hiring Filipino VAs is by going through Philippine virtual assistant agencies. These are companies that screen, hire, and train virtual assistants to prepare them for working with clients such as you.
There are dozens of these VA agencies and it can get confusing researching which ones are worth contacting. Listed below are the top Filipino virtual assistant recruitment companies who can help you find VAs according to your specific needs and circumstances.
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17 of the Top Filipino Virtual Assistant Recruitment Agencies
1) MultiplyMii
MultiplyMii proudly declares that they hire, train, and retain the top 5% of talent in the Philippines. They don’t just help you hire Filipino VAs. Their goal is to help you build high-performing teams. And it shows in their recruitment process.
They understand that each business has different requirements. So, they offer bespoke VA solutions depending on your specific needs. Of course, you might be hesitant since there are no upfront pricing terms on their website. That’s why it’s encouraged to view their free salary guide and book a no-obligation discovery call with them.
When you do hire from MultiplyMii, you’ll find that you have the option to have them onboard your VA for you through their Talent Accelerator Program. They also have value-add services such as payroll administration, contract management, etc. It really shows that they have a long-term commitment to their clients.
Website: multiplymii.com
Expected Cost: Custom Quote, One-Time Payment of 25% Annual Salary + USD 99 for Payroll & Admin
Solutions: Direct Hire, Talent Accelerator Program, Account Management, & Custom VA Solutions
Reviews for MultiplyMii: Trustpilot
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2) Athena Executive Assistants
Athena’s proposition is simple. The VA agency will match you with the best of the best Philippine executive assistants you can find. These are multi-skilled professionals who can more likely than not, have the training to handle any virtual assistant task you throw at them. They also have back office staff available to support you with any concerns you might have.
Website: https://www.athenago.com/
Expected Cost: Full-time VAs from USD 3000 per Month
Solutions: Executive Assistants, Calendar Management, Travel Management, Inbox Management, Research, Invoicing, Brand Management, Recruitment Support, Event Management, etc.
Reviews for Athena Executive Assistants: N/A
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3) Bottleneck Distant Assistants
Bottleneck Distant Assistants heavily emphasizes the distinction between typical virtual assistants and their well-trained staff. Instead of using the term VA, they use ‘Dedicated Distant Assistants’ or DDA. Their DDAs have gone through a rigorous vetting process that ensures only quality candidates get recommended to you. Their DDA service also comes with dedicated HR management solutions.
Website: bottleneck.online
Socials: LinkedIn | Facebook | Twitter | Instagram | YouTube
Expected Cost: USD 500 Onboarding Fee + USD 1840 for Full-Time DDA
Solutions: Answering Client Inquiries, Creating System Workflows, Organizing Meetings, Preparing Presentations, Conducting Research, Managing Emails, Responding to Urgent Requests, etc.
Reviews for Bottleneck Distant Assistants: G2
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4) Hello Rache
Filipino nurses are in demand all over the world for the quality of care they provide. It’s no surprise then that Hello Rache created a VA agency employing Philippine-based nurses and paired them with healthcare clients globally. They help medical doctors, veterinarians, dentists, and other healthcare professionals run their businesses smoothly and also save time.
Website: hellorache.com
Socials: LinkedIn | Facebook | Twitter | Instagram
Expected Cost: Flat-rate pricing of USD 9.50/hour
Solutions: Virtual Scribe, Virtual Receptionist, Virtual Administrative Assistant, etc.
Reviews for Hello Rache: VirtualAssistantAssistant.com | VirtualAssistantReviewer.com
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5) Magic Virtual Assistant
Magic Virtual Assistant is a VA agency that’s not afraid to embrace change. Not only do they offer the usual virtual assistant solutions, but they offer also human-centered AI services. So, if you are in a fast-paced ever-changing industry, then hiring their personnel might be a great option for you.
Website: getmagic.com
Socials: LinkedIn | Facebook | Twitter | YouTube
Expected Cost: Plans Starting from USD 1600 per Month
Solutions: Administrative Assistants, Data Entry, Research, Email Management, Project Management, Accounting Services, Sales, AI Services, Customer Support, etc.
Reviews for Magic Virtual Assistant: Trustpilot | VirtualAssistantAssistant.com
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6) Cyberbacker
Among Filipinos, Cyberbacker is the most well-known VA agency due to its aggressive marketing efforts. With a very aggressive recruitment drive, they became one of the largest VA agencies in the Philippines. They can definitely find you a VA quickly if that’s what you need, just don’t be in such a rush that you don’t vet your VA.
Website: cyberbacker.com
Socials: LinkedIn | Facebook | Twitter | Instagram | Pinterest | YouTube
Expected Cost: Starting from USD 1500/Month
Solutions: Social Media Management, Administrative, Digital Marketing, Calendar and Inbox Management, Real Estate VA, etc.
Reviews for Cyberbacker: Trustindex
Around the Web:
7) 7 Virtual Assistant Services
7 Virtual Assistant Services is a New York, NY-based virtual assistant company that also has offices based in the UK, Philippines, and India. They specialize in providing VA solutions for startups and small businesses. For budding entrepreneurs who just need some part-time VA assistance, they have a starter plan at only USD 199 a month.
Website: https://www.7virtualassistantservices.com/
Socials: LinkedIn | Facebook | Twitter | Instagram | Pinterest
Expected Cost: Various Plans Starting from USD 199 per Month
Solutions: Administrative, Executive VA, Data Entry, Market Research, E-Commerce, Virtual Email & Chat Support, Travel Planning, Small Business Support Services, etc.
Reviews for 7 Virtual Assistant Services: Facebook
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8) MyOutDesk
Among the top Filipino virtual assistant recruitment agencies, MyOutDesk is one of the pioneers. Boasting more than 15 years of service, they know the drill when it comes to finding you the right Filipino VA for your needs. Their tenure also means they have worked with clients from various industries, including real estate, finance, eCommerce, and even Biotech. So, you can be confident to know that they have the capabilities to match your requirements.
Website: https://www.myoutdesk.com/
Socials: LinkedIn | Facebook | Twitter | YouTube
Expected Cost: Starts from USD 1998 per Month
Solutions: Administrative Assistant, Loan Processing, Real Estate ISA, Recruiting, Customer Service, Transaction Coordinator, Marketing Assistant, Sales Development, Inside Sales, etc.
Reviews for MyOutDesk: Facebook | VirtualAssistantAssistant.com | VirtualAssistantReviewer.com
Around the Web:
9) Persona
Persona is the VA hiring arm of Psychometric Inc, a Silicon Valley based software company that creates talent assessment tools. It’s no surprise then that they use these tools to screen VAs themselves and help you find the right talent for your company.
As a startup themselves, they know startups, and they know talent. They’re not strictly working only with Filipino VAs, but they can help you find a good match nonetheless.
Website: personatalent.com
Expected Cost: Custom VA Solutions & Prices
Solutions: Generalists, Startup Generalists, Administrative, Operations, Marketing, Accounting, Bookkeepers, Business Operations, etc.
Reviews for Persona: N/A
10) Pineapple Virtual Assistant Hub
If you’re looking for more specific types of virtual assistants, then Pineapple Virtual Assistant Hub may be one of the best Filipino virtual assistant agencies for you.
They specialize in recruiting, training, and onboarding Business, Multimedia, and Legal virtual assistants. They’re an excellent choice for small to medium-sized businesses since they have an upfront, manageable hourly rate.
Website: trypineapple.com
Socials: LinkedIn
Expected Cost: Starts from USD 8/hour
Solutions: Business VA, Multimedia VA, Legal VA, etc.
Reviews for Pineapple Virtual Assistant Hub: N/A
11) Support Shepherd
Support Shepherd has a headhunting team based in the Philippines who have over 10+ years of experience in matching Filipino VAs with businesses in various industries. You can be assured to get quality talent from them.
They also have a salary guide on their website that you can use to estimate how much hiring a Filipino VA from them could cost. Just make sure you are ready with your list of VA requirements. Headhunting agencies like this need as much input from you as they can to find the perfect VA for you.
Website: supportshepherd.com
Socials: LinkedIn | Facebook | Twitter | Instagram
Expected Cost: Custom Packages Based on Your VA Requirements
Solutions: Creative, Development, Customer Support, Sales, Executive Assistant, Operations, Finance, etc.
Reviews for Support Shepherd: N/A
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12) SupportNinja
When it comes to scaling your business, SupportNinja says “Don’t grow it alone.” It’s that very important period when your business needs the right people, at the right place, and at the right time. So, use their expertise to your advantage.
They offer customized outsourcing solutions depending on your type of business and the type of talent you need. SupportNinja handles everything from vetting to onboarding so you can focus on your core business. Truly, they “Don’t let headcount become a headache” for you.
Website: supportninja.com
Socials: LinkedIn | Facebook | Twitter | Instagram | Pinterest | YouTube
Expected Cost: Fixed rate for each VA based on experience and skills. Ask for a rate card.
Solutions: Customer Success, Technical Support, Content Moderation, Data Processing, Professional Services, etc.
Reviews for SupportNinja: FeaturedCustomers.com | Sitejabber.com |
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13) TaskBullet
If you’re not looking for a long-term virtual assistant, then TaskBullet’s packages, or buckets as the agency calls them, may be exactly what you need. You can go as low as USD 220 for 20 hours of Philippine virtual assistant services.
You aren’t billed monthly nor do you have to commit to a long-term contract. So, it’s perfect for testing the waters or if you just need temporary help when there are just too many things to do. You can stop when you want, and just as easily pick up where you left off.
Website: taskbullet.com
Socials: LinkedIn | Facebook | Twitter | Instagram | YouTube
Expected Cost: Buckets Starting from USD 220 for 20 VA Hours, Free Trial Available
Solutions: Administrative, Real Estate, Data Entry, Social Media, WordPress VA, Phone Answering, Marketing, Sales Assistant, Internet Research, etc.
Reviews for TaskBullet: VirtualAssistantAssistant.com | Trustpilot
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14) VA Staffer
Another VA agency that doesn’t tie you up into a long-term contract is VA Staffer and their packages are priced quite competitively. Though they don’t exactly promise top talent, you don’t need the best of the best for everything. Most of the time, you just need the best match. Their VAs can take the load off your busy workday. So, you can focus on the most important things in your business.
Website: vastaffer.com
Socials: LinkedIn | Facebook | Twitter | Instagram
Expected Cost: Dedicated Assistant Plan starts at USD 800/Month, Hourly plan at USD 298/Month, One-time setup fee of USD 497
Solutions: Admin Assistance, Data Entry & Research, Lead Generation, Graphic Design, Video Editing, Web Development, etc.
Reviews for VA Staffer: VirtualAssistantAssistant.com
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15) Virtual Coworker
With its strategically placed local offices, Virtual Coworker might be more accessible to wherever you’re business is located. They are among the best Filipino virtual assistant agencies that work with companies in Australia, New Zealand, the US, Canada, and the UK. Not only that, but they have very accessible rates too.
Website: virtualcoworker.com
Expected Cost: Starts from USD 7/Hour for Junior VAs and up to USD 18/Hour for Expert VAs
Solutions: Administration Support, Sales & Marketing, Web Developers & Programmers, Finance & Accounting, etc.
Reviews for Virtual Coworker: VirtualAssistantAssistant.com
Around the Web:
16) Virtudesk
Virtudesk is one of the veteran VA agencies in the Philippines. With their experience, they managed to simplify the recruitment process for business owners like you. You only need to sign up, have an interview with VA candidates, and they will help you with the onboarding. It’s that simple.
Website: https://www.myvirtudesk.com/
Socials: LinkedIn | Facebook | Twitter | YouTube
Expected Cost: Starts from USD 9.55/Hour Depending on the Type of VA, Plus a USD 450 Setup Fee
Solutions: Administrative, Marketing, Prospecting/ISA, Customer Service, Transaction Coordinator, Executive Virtual Assistant, Time Block Service, etc.
Reviews for Virtudesk: VirtualAssistantAssistant.com
17) Remote CoWorker
Remote CoWorker is probably the most well-reviewed VA agency you can find on the web right now. You can find reviews from anyone from COOs to even a locksmith company owner. They work with businesses large and small and by the looks of it – their clients are happy to do so. But there’s no need to take our word for it, just check out the links to the reviews below.
Website: remotecoworker.com
Socials: LinkedIn | Facebook | Instagram| YouTube
Expected Cost: Starts from USD 7.99/Hour, Bilingual Options Available
Solutions: Virtual Assistants, Bookkeeping, Real Estate, BPO, Customer Management, Sales, Development, Research & Data Entry, Marketing, etc.
Reviews for Remote CoWorker: Facebook | VirtualAssistantAssistant.com | Clutch.co | VirtualAssistantReviewer.com | Trustpilot | G2
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Pros & Cons of Hiring from Filipino Virtual Assistant Agencies
Did you know that there’s another method of hiring Filipino VAs? You can actually put up job posts on online job websites popular in the Philippines, such as Onlinejobs.ph or Upwork, to hire Filipino VAs directly. Whether you go the agency or the direct hiring route, know that they both have their own advantages and disadvantages.
- Hiring Filipino VAs from agencies is usually more expensive. There’s definitely additional value provided by the agency that makes it worth it. Screening and training VAs are time-consuming tasks that the agency will take care of for you. But in the long run, it’s cheaper to go direct since you can save on the middleman’s fee.
- You have more control when hiring a Filipino VA directly. When you hire a virtual assistant directly, it’s up to you to decide the work arrangements. This includes everything from how much you pay your Filipino VA to how big their responsibility is in your company.
- But going direct is not recommended for beginners. Navigating the nuances involved in hiring a Filipino VA directly isn’t as easy as it sounds. You need to place your VA job post in the right places, pick out the good applicants from the bad, and train your new VA for the task at hand. You can potentially be wasting time and money if you don’t find the right candidate.
By understanding the pros and cons of each method, you should now have a better idea of which is more suitable for you. Depending on the situation of your business, it might be better to choose a VA agency to save you the headache of screening and training VAs yourself.
Alternatively, if you are confident that you can hire the best Filipino virtual assistants without help from agencies, then direct hiring is the more cost-effective method. As long as you train and pay them well, you can build a long-term work partnership with your Filipino VA. In turn, this will lead to better stability for your business.
How to Optimize Hiring from the Top Filipino Virtual Assistant Recruitment Agencies
Step 1: List Down Your Requirements for a Filipino VA
Before hiring a VA from the Philippines, you have to be very clear about your needs and requirements first. List down the tasks that you want your VA to perform and what skills they should possess on a document. Not only will this document help you visualize the perfect VA for you, but it will also serve as a list of requirements you can give to your prospective VA agency.
Here are a few points to consider when creating this document:
- Scope of Work. Write down each of the tasks that you want your VA to be able to perform well. For example, this list could include anything from administrative work to customer service, from social media management to content creation.
- Work schedule. You also have to be very clear about the work schedule your VA will need to follow. There are full-time and part-time VAs available in different VA agencies. There are also those who work day, mid, and night shifts. So, this will help everyone be on the same page during the hiring process.
- Your budget. Lastly, it’s a good idea to know the range of salary you can accommodate. This will help you not only decide the hourly/monthly salary of the Filipino VA but also what proficiency requirements to prioritize when it seems like your budget won’t be enough.
Try to be as detailed as you can. Just like in most things in life, the more you put in, the more you get out. When hiring a VA from the best Philippine virtual assistant agencies, the same will principle will apply. The more detailed the instructions you can give them, the more likely that they can pair you up with a Filipino VA that meets all of your requirements.
Step 2: Do Your Research on the Philippine VA Agency
Getting as much information as you can about the VA agencies you are interested in is crucial if you want to work with a reputable company. Here are some steps you can take:
- Check their website. Legitimate VA agencies are very transparent about their recruitment process, as well as, their pricing. Check for this information alongside anything else you might be interested in.
- Visit their social media. The more active their social media pages are, the more likely they have a solid foundation. You can also check if there are any comments or reviews from employers. How are they taking any negative comments? If they aren’t addressing them properly, then you can choose not to work with them.
- Search for reviews. You can find reviews on VA agencies from websites like Virtual Assistant Reviewer, Trustpilot, or Clutch.io. From there, you’ll also be able to learn the concerns of employers like you who have worked with these companies. It might not be a bad idea to check the reviews from their VA employees as well in websites like Indeed and Glassdoor for additional insights.
- Talk to an agency representative. Lastly, feel free to contact them directly with any concerns you might have. Legitimate VA agencies have people in charge of answering questions from potential clients. Based on their answers, you’ll be able to decide if they are right for you or not.
You’d want to avoid companies that don’t have a clear process in place. This will determine if they are able to hire quality VA candidates or not.
Also, make sure to check if the agency follows ethical recruitment practices and complies with local laws and regulations. Lapses in your research can be very disruptive. Not only will it become a headache for you, but it might also negatively affect your business in the long run.
Step 3: Contact the Agency with Your VA Requirements in Hand
After doing your research, you probably now have a shortlist of Philippine VA agencies that you are interested in. It’s now time to start contacting them and sending them your requirements.
Remember that when it comes to online communication, it’s better to overcommunicate, than to say too little. Tell them everything about your requirements, and make sure to be very specific. Also, ask them everything that they might need from you.
It’s important that both you and the VA agency have a clear idea of what it will be like working with each other. And lastly, it’s better to have these arrangements in writing just in case there are any disputes in the future.
Step 4: Use the “Show Me, Not Tell Me” Approach When a Choosing VA Candidate
Even if you’re getting potential VAs from the top Filipino virtual assistant recruitment agencies, it’s important that you don’t become complacent. Any Filipino VA they recommend should pass your requirements. So, you should adopt a “show, not tell” approach.
This approach means asking your VA agency to provide you with evidence of the candidate’s proficiency and experience. First, the agency should provide you with a portfolio of the candidate’s sample work. This will help you determine if they match your needs.
If you’re still feeling a bit hesitant, negotiate with your agency to allow the VA candidate to work on a trial project. This first-hand experience working with the VA will help solidify your decision to hire them or not.
Step 5: Make the Most out of Hiring from Philippine VA Agencies
Now that you have a VA candidate in mind, it’s time to formalize hiring the VA and welcoming them into your company. Set an onboarding session with your VA to ensure both of you are on the same page regarding every detail of your work arrangement.
This includes the work schedule, business objectives, and any other important thing you can think of. Most importantly, don’t forget to establish a clear line of communication with your VA.
Bottom Line: Treat your VA as an actual part of your team and the working relationship will go a long way.
Set up regular check-ins and provide feedback on their work. Again, it’s better to overcommunicate when it comes to online work arrangements to prevent any oversights.
To prevent any distractions during your video calls, you have to ensure that you prepare the right environment and equipment for it. Conduct your business calls in a private area where you won’t be distracted and where there’s minimal noise.
But if you think noise will be an issue, you can invest in a good pair of noise-canceling headsets. An inexpensive but effective pair I recommend is the Sonitum Headset with Microphone. It’s comfortable and does the job well. Just don’t expect it to last for a long time.
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Step 6: Hiring Your Next Filipino Virtual Assistant
After just recently hiring your first one, you’re probably not up for hiring your next Filipino VA just yet. Even so, it’s important to have a plan in mind when you eventually do need another VA in the future.
Check if the VA agency has any value-add services available for you. You’ll be able to glean pieces of information about the methodologies they use to screen and train VAs. Pair this information with what you’ve learned working with your current VA and you’ll have a better understanding of the Philippine VA industry when you hire direct eventually.
A word of warning though, poaching a VA who is working under an agency is considered a breach of etiquette. It’s possible for your company to be blacklisted by Philippine VA agencies if they find out. So, rather than poaching, just hire freelance VAs instead or work with an agency like MultiplyMii that offers direct hire solutions.
Of course, if you have no plans to go direct and are happy with your agency, then just chat them up again with your next batch of VA requirements.
Can I hire the Filipino VA directly after going through an agency?
Most Philippine virtual assistant companies don’t allow you to poach the VAs they have employed at their company. It’s possible for your company to be blacklisted if they find out.
Note that there’s usually a clause in the Filipino VA’s contract with the agency that will cost them some pretty hefty fines. So, they are usually discouraged to leave the VA agency for their clients. But if their contract with the agency is done, then there’s no reason not to hire the Filipino VA directly.
That said, there are some VA agencies, such as MultiplyMii or Support Shepherd, that provide headhunting services instead. They can do the applicant screening process for you for a fee. And then, you can hire the Filipino VA directly without worries of any conflict.
Can I hire Filipino virtual assistants without going through a VA agency?
Yes, you can hire Filipino virtual assistants directly by posting the job details on social media, such as Reddit or Facebook, and online job marketplaces, like Onlinejobs.ph and Upwork.
This method actually gives you more control over your working arrangement with your Filipino VA. It’s up to you to decide the Filipino virtual assistant salary, what method you use to pay your VA, and anything else that’s necessary for your business.
That said, the direct hiring method does have its own disadvantages. For one, you have to do the applicant screening yourself. This can be very time-consuming and frustrating especially if it’s your first time doing it. But potentially, it can all be worth it since you can save on costs by cutting out the middleman’s fees.
Is it worth it to hire a Filipino VA from smaller and lesser-known agencies?
Sure. Smaller Philippine VA agencies can provide you with more detailed and personalized attention that you might not be able to get from the big companies. They will also be more appreciative of any business that you can bring them, regardless of how many Filipino VAs you hire.
Just remember that when dealing with smaller VA agencies, never skip doing your research on them. Not only do you have to check that they are legitimate, but also their capabilities in providing you with quality VA candidates. It’s important to do your due diligence to prevent any future problems.
